Job hunting is not just about finding a new job, the process often has to start with leaving an old job. The time has come to move on and the only thing left to do is resign.
Yikes!
Enter the resignation letter. This is the official document you submit to your superiors and the human resources department and one that will determine how your notice period plays out and your future relationship with the company.
To help you out, we have come up with an easy guide to writing the perfect resignation letter.
Part 1: The Basics
The start is easy. Begin the resignation letter with your job title and your last date of working. Keep it simple – you don’t need to go into your reasons for quitting the job. This you can discuss with you boss in person. Something like this will do the trick.
Dear [your boss’ name],
Please accept this letter as formal notification that I am resigning from my position as [position title] with [company name]. My last day will be [your last day—usually two weeks from the date you give notice].
Part 2: The Thank-You
The worst thing you can do when leaving your existing job is to burn bridges. The next part of your resignation letter should thank your employer for everything you have learned and for the opportunity to work there. Outline some of the highlights you have experienced on the job. Remember, you may need a good reference or a favor in the future so leave with a positive impression.
Part 3: The Hand-Off
Finally, explain that you are prepared to do what you can to hand over all your responsibilities to your successor. This doesn’t need to be very detailed, just a few lines to show good faith and that you plan to make the transition as smooth as possible.
Your resignation letter may sit in the bottom of a file in the HR office until the end of time, but a few things are certain. Your boss will appreciate the time and effort you put into it. Secondly, you’ve left the door open should you ever want to return to the company in any capacity.
Happy quitting!